Affordable Travel Club Rules and Guidelines

Club Rules and Guidelines

Membership Requirements

In order to become a member, you must be at least 40 years of age, have a permanent residence, and be able to provide clean, comfortable, and private sleeping quarters and either full or continental breakfast for two or more guests.

Arranging a Hospitality Stay

From the Directory you will pick an area you wish to visit.
Within that area select a member who best offers what you need.
Contact that member to arrange your stay. You can do this by E-mail, Telephone, or Fax.

Points to Cover when Contacting a Member

Identify yourself as a member of the The Affordable Travel Club.
Date and length of your visit.
Number of persons in your party.
Verify items in listing that are important to you and state any needs you have (allergies, etc).

After confirmation of your accommodations, get the address and clear directions to your host's residence and agree on a suitable arrival time. The day before you arrive, call the host again to verify visit and time of arrival. This is very important. You would not want your host to wait around all day. If you are delayed, pick up a phone and call.

Membership Verification

Current membership status can be verified by checking the Directory. Hosts should also check for current membership cards which confirms a member is in good standing. ALWAYS CARRY YOUR MEMBERSHIP CARD WITH YOU WHEN YOU TRAVEL!

Stay Guidelines

The following are only suggested guidelines. It is up to the host to set guidelines for his/her home.

Maximum Stay: 4 days. The Club was not meant for long stays. However, this is up to each host--ask if you want to stay longer.
Non-members traveling with members should be limited to one (i.e. single member may take a companion). The host may decide if he/she wants to accept more than one non-member.
No alcoholic beverages or food should be brought into a host's home without permission, and the host's smoking policy must be strictly observed.
The guest should plan activities away from the home during the day to insure the privacy of the host.

Responsibilities

As a Host you provide a clean, comfortable place for your guests to stay, serve breakfast, and acquaint the members with your area.

As a Guest you should confirm your arrival time the day before you arrive. Have your gratuity ready to present to your Host. Be considerate of your host's privacy and time. Plan daytime activities away from the home.

Things to Remember

Reservations made more than a month in advance are always "Tentative". Unforeseen events can take a person away from their daily routine. In this type of Club please realize that emergencies can and do happen. If a member can not host at the last minute, one may have to find other lodging.

Keep the lines of communication open. The day before you arrive, call your host and again confirm your arrival time.

Upon arrival, present your membership card and gratuity to your host. An easy way to do this is to put the gratuity in a thank-you card.

Annual Dues The yearly membership dues are:

US, Canada, Mexico Host

Overseas Host

$65 (Computer versions only)
$75 (Printed Directory only)

Free - Computer Versions Only
$20 - Printed Directory (Printing and Postage)

Gratuities

Guests pay a gratuity to their hosts. Gratuities are stated in U.S. dollars per night. When traveling outside of your home country, ask your host which currency they prefer. When converting, it should be equivalent to U.S. dollars using the official exchange rate for that currency. For example, 20 Canadian dollars or 20 Euro dollars are not equivalent to 20 U.S. dollars.

The Affordable Travel Club Lodging Gratuity per night :

Single $15.00
Double $20.00
Each add'l person $10.00

Overseas hosts (outside of North America) may charge an additional $10 to the above gratuity.

When a single member travels and takes along a non-member companion, the gratuity fee is the double rate ($20), not 2 single gratuities. If two bedrooms are used, however, the guests should pay an extra $10 for the additional effort on the host.

Disclaimer

All arrangements for accommodations are done between Club members. Neither The Affordable Travel Club, Inc. nor any of its officers or employees will be held responsible or liable for the actions of any Club member, or the consequences of those actions.

Confidentiality Provisions

The personal information in the Directory is supplied by each of the Club members, and should be treated as confidential by all other members. This information is exclusively for use by Affordable Travel Club members in making arrangements for lodging. Any other use of this information is strictly prohibited.

Any information submitted to The Affordable Travel Club will be held in strictest confidence by the Club, and this information will not be disclosed, sold, or rented to any other entity outside of the Club.

Directory Copyright Notice

Copyright January, 2000 - 2009 by The Affordable Travel Club
All rights reserved. None of the information contained in the Directory may be reproduced in any manner or form other than as provided by the software. Any unintended use of this information or disclosure to a third party is strictly prohibited.

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